What Does a Non Profit Administrative Assistant Do?
A Non Profit Administrative Assistant is responsible for a variety of tasks to help the organization run properly. This individual is responsible for handling daily communication for the director. They are required to keep an organized workspace. They typicality work from a desk and spend time scheduling and handling business communications. This individual is responsible for answering emails or referring them to the director. They work closely with the director of the organization in order to create a cohesive work environment for all staff members. They help facilitate the daily operations of the organization, such as meetings, presentations, press releases, answering phone calls and taking messages for the director.
Non Profit Administrative Assistants also manage databases for members. This individual may also dual as a bookkeeper. They understand the basics of preparing payroll, under the guidance and supervision of the director. They work closely with the director to learn office skills and tasks. They are responsible for keeping the office running on schedule. If an issue occurs, the Non Profit Administrative Assistant will be the one to notify the director. The Non Profit Administrative Assistant job description requires candidates to have strong communication and organizational skills.
Duties and Responsibilities:
- Answer Phone Calls
- Schedule Meetings/ Appointments
- Update and Maintain the Contact List
- Create and Distribute Memos, Letters/ Faxes
- Order Supplies for the Office
- Arrange Travel Plans
- Submit Reports on Expenses
- Greet and Service Visitors
- Assist in Creating Presentations
- Assist Director with Various Office Tasks
Good Skills to Have:
The following skills are beneficial for Non Profit Administrative Assistants. These skills are important for ensuring this individual is well-suited for the position. These skills will allow the candidate to be properly prepared and equipped to complete daily duties.
- Time Management
- Ability to Take Direction
- Courteous and Professional
The right candidate will be organized to maintain productivity in the office. They will arrive on time as they are responsible for greeting visitors and scheduling appointments/ meetings. They will be able to diligently manage their time as the office must run on schedule. They will be detail-oriented and keep track of all affairs. They will accommodate guests, visitors and other figures in the organization. They are enthusiastic at work and enjoy assisting the organization. They are able to take direction from the director and other lead figures. They are courteous to visitors/ guests and always maintain professionalism.
Non Profit Administrative Assistants in the UK earn approximately £38,000 annually. Non Profit Administrative Assistants in the US earn approximately $46,000 annually.
Education, Experience and Certification:
- Experience in Related Field (required)
- Prior Experience as an Assistant (required)
- Familiar with Office Management Systems (required)
- Proficient in Office Software (required)
The Main Goal:
Non Profit Administrative Assistants are responsible for many of the day to day tasks that help the office to run efficiently. They work closely with the director and lead figures in the organization. They are required to be professional and courteous to visitors and guests. They will communicate with internal/ external contacts. They will answer phone calls, take messages, answer emails, refer emails and represent the values of the organization.
Non Profit Administrative Assistants are required to arrange travel plans for executives, create memos alongside the director, distribute memos, fax necessary documents/ paperwork, order supplies and submit reports on organizational expenses. Their role is to facilitate the daily duties of the organization. They are the first person to greet visitors/ guests and accommodate them. They have excellent time management skills and are punctual.
The right candidate for this position is motivated and enthusiastic. They work efficiently with others and have excellent communication skills. They have previously worked in a related field. They have experience as an assistant and are familiar with basic office management systems. They show proficiency in office software and various computer skills.
They keep an organized workspace and ensure to report to the director/ supervisor with any and all updates. They understand the basics of the organization and how it operates. They are ready to learn and develop their skills as an administrative assistant, seeking to progress and develop their career. They are trustworthy, professional and committed to the organization.